Meeting Rooms & Video Conferencing
Microsoft Teams room setup, on site
Joining a Teams meeting from the boardroom means a fight with cables and settings every time.
Joining a Teams meeting from the boardroom means a fight with cables and settings every time.
A dedicated Teams room puts the meeting on the table: a touch panel shows the room's calendar, and joining is one tap rather than plugging in a laptop. Setting it up needs a room resource account in Microsoft 365 with the right licence, the compute unit or video bar mounted with the display, and the camera and microphones placed for the size of the table.
What the technician does
- Install the Teams room system, camera and audio
- Create the room account and link it to the calendar
- Test one-touch joining and a call with an outside participant
Book the room in Outlook like a person and the meeting appears on the room panel automatically.
About Microsoft Teams room setup
We set up the room account, link it to the calendar so bookings show on the panel, and configure the device for automatic updates. Then we run a real call with someone outside the building to check picture framing, audio pick-up from every seat and screen sharing from a laptop. A short guide is left on the table for people new to the room.
What usually causes it
- Staff waste the start of every meeting connecting laptops
- Clients join remotely and complain about sound and picture
- The business standardised on Microsoft Teams
- A new boardroom or meeting space is being fitted out
Before we arrive
- The video platform your business uses
- Room dimensions and how many people use it
- A Microsoft 365 or Google admin login if room accounts are needed
- Any building rules on wall fixings
What a visit looks like
When you book Microsoft Teams room setup, you tell us what's going on and we reply with a time that suits you and a price. Nothing starts until you're happy with both.
On the day, the technician arrives, looks at the problem in person and confirms the plan with you before starting. If something turns out different from what was expected - a part is needed, or the cause is somewhere else - we stop and agree the change with you first.
When the work is done we test it with you, show you what was changed, and leave the area tidy. For business jobs we note what we did, so there is a record for whoever looks after your IT next.
Pricing
Each Microsoft Teams room setup job is priced before work starts. The price depends on what's involved - the size of the site, the equipment, and whether parts are needed - so the quickest way to a number is to tell us about the job on the booking form.
There is no contract and no monthly fee. You book the job you need and pay for that job.
Microsoft Teams room setup: questions
Do we need a special Microsoft licence for the room?
Teams room devices need a room account with a Teams Rooms licence. We check what you already have and explain what the room requires before installation.
Can the room still join Zoom calls?
Most Teams room systems can join Zoom and other meetings from an invite, with some limits. We test it with the platforms you use most.
Do you do Microsoft Teams room setup on site?
Yes. We come to businesses and homes across Auckland and Hamilton and do the work where the equipment is.
How much does Microsoft Teams room setup cost?
It depends on what's involved. Tell us about the job on the form and we'll confirm the price before any work starts.